Registration of A Society

Registration of A Society
Minimum 7 or more persons, eligible to enter into a contract can form society for various bona fide purposes. Under the Jammu and Kashmir Act, and Telengana Area Act, only 5 persons can form a society.
Besides individual, following persons are eligible to form a society by subscribing to the memorandum of a society:
  • Foreigners
  • Partnership firm
  • Limited company
  • Registered society
  • Minors not eligible
Purposes for Which A Society Can be Formed
A society can be formed for the promotion of literature, science or the fine arts or the diffusion of useful knowledge/political education or for charitable purposes. Section 20 of the principal Act specifies the following purposes for which societies may be registered under the Act:
  • Grant of charitable assistance
  • Creation of Military orphan funds
  • Societies established at the General Presidencies of India
  • Promotion of
  • Science,
  • Literature,
  • Fine Arts,
  • Instructions or diffusion of useful knowledge,
  • Diffusion of political education,
  • Foundation or maintenance of libraries or reading rooms,
  • Public museum and galleries of paintings,
  • Works of Act,
  • Collections of natural history,
  • Mechanical and philosophical inventions,
  • Instruments,
  • Designs
Formation for Profit Motive Prohibited
For a society registered under Societies Registration Act, 1860 or under the Section 25 of Companies Act, profit motive for personal use is disentitled. Whatever profit is made through the working of such a society, is accountable for, and is necessary to put back the profit in the working of such a society. The Companies Act under section 25 also prohibits any payment of any dividends of its members as part of profit earned.

Registration of Society
Place of registration
The registration of a society is to be done under the act wherever obtaining and not in the state where the benefit is claimed.
Once the persons proposing to form a society have decided upon the name of the society and have prepared a draft of the memorandum and rules and regulations the society the following procedures would have to be adopted for getting the society registered:
Signing of Memorandum of Association
All subscribers (minimum 7) should sign each page of the memorandum and the signature should be witnessed by an Oath Commissioner, Notary Public, Gazetted Officer, Advocate, Chartered Accountant, Magistrate First Class with their rubber/official stamp and complete address.
Documents required to be filed with the registrar of the society
  • Covering letter requesting for registration stating in the body of letter various documents annexed to it.
  • Memorandum of Association in duplicate along with a certified copy.
  • Rules and regulations
  • Where there is a reference to any particular existing places of worship like temple, masjid,gurdwara etc. sufficient documentary proof establishing legal competents and control of applicant society over such places should be filed.
  • Affidavit of non-judicial stamp paper of appropriate value by President or Secretary of the office.
  • Documentary proof house tax receipt, rent receipt in respect premises shown as registered office of a society or ‘No Objection Certificate’ from the owner of the society.

Effect of Registration / Non-Registration of A Society
The Societies Registration Act, 1860 lays down procedure for registration of societies for variousbonafide purposes.
The registration gives the society a legal status and is essential
  • for opening bank accounts,
  • obtaining registration and approvals under Income Tax Act,
  • lawful vesting properties of societies, and
  • gives recognition to the society at all forums and before all authorities.
When the society is registered, it and its members become bound to the same extent, as if each member had signed the memorandum.
A society, registered under this Act, must confine its activities to the sphere embraced by its objects.
A tax imposed on a society is one imposed on the society and not on its members.
A society registered under the Act enjoys the status of a legal entity apart from the members constituting it. A society so registered is a legal person just as an individual but with no physical existence. As such it can acquire and hold property and can sue and be sued.
The society should be registered under the Act to acquire the status of juridical person.

In the absence of registration, all the trustees in charge of the fund have alone a legal status and the society has no legal status, and, therefore, it cannot sue and be sued. A non-registered society may exist in fact but not in law. It is immaterial under the Act whether the society is registered but where the benefit is claimed, the registration of society under the Act us required. An unregistered society cannot claim benefits under the Income-tax act.
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The Arbitration and Conciliation Act, 1996 came into force with effect from 22.8.1996. It consolidates and amends the law relating to domestic arbitration, international commercial arbitration and enforcement of foreign arbitral awards.
It applies to the whole of India. It applies to the State of Jammu and Kashmir to the extent of the provisions relating to enforcement of foreign awards, which apply in full, other provisions apply insofar as they relate to international commercial arbitration or conciliation.
The Act is based on the conciliation rules adopted by the United Nations Commission on International Trade (UNCITRAL)

What is arbitration?
Arbitration is a process of dispute resolution in which a neutral third party (called the arbitrator) renders a decision after a hearing at which both parties have an opportunity to be heard. It is the means by which parties to a dispute get the same settled through the intervention of a third person, but without having recourse to court of law.

What is an arbitration agreement?
  1. Arbitration agreement means an agreement by the parties to submit to arbitration all or certain disputes which have arisen or which may arise between them in respect of a defined legal relationship whether contractual or not.
  1. The parties make an agreement that instead of going to the court, they shall refer the dispute to arbitration.
  1. The arbitration agreement may be in the form of an arbitration clause in a contract or in the form of a separate agreement. Where an arbitration clause is included in a contract and the contract is avoided due to misrepresentation or fraud, the arbitration clause may still continue to be binding.
  1. Where, however, there was no contract at all between the parties or contract was void ab initio, the arbitration clause cannot be enforced.
  1. An arbitration agreement/clause must be in writing. Although no formal document is prescribed, however, it must be clear from the document that the parties had agreed to the settlement of dispute through arbitration.
  1. Where the arbitration agreement or clause is contained in a document, the parties must sign the document. Besides, the arbitration agreement may be established by-
  1. an exchange of letters, telex, telegram or other means of telecommunication; or
  1. an exchange of statement.

Appointment of an Arbitrator
Who May be Appointed
A person of any nationality may be an arbitrator, unless otherwise agreed by the parties. In case of an international commercial arbitration, where the parties belong to different nationalities, the Chief Justice of India may appoint an arbitrator of a nationality other than that of the parties.

Number of Arbitrators
The reference may be made either to a single arbitrator or a panel of odd number (i.e. 3, 5,7, etc.) of arbitrators. The parties are free to fix the number of arbitrators by agreement. If there is no agreement, the reference shall be made to a sole arbitrator.

Grounds for Challenging Appointment
The appointment of an arbitrator may be challenged if
  1. circumstances exist that give rise to justifiable doubts as to his independence or impartiality or
  2. he does not posses the qualifications agreed to by the parties.

Place of Arbitration
The parties are free to agree on the place of arbitration and failing an agreement to do so the place shall be determined by the arbitral tribunal having regard to the circumstances of the case and convenience of the parties.

Who May Refer to Arbitration?
An arbitration agreement is a contract and thus, any party to such an agreement must have the capacity to contract.

What Disputes May be Referred?
The parties to an arbitration agreement may refer to arbitration, a dispute which has arisen or which may arise between them, in respect of a defined legal relationship, whether contracted or not.
Thus, all matters of civil nature whether they relate to present or future disputes may form the subject matter of reference. The dispute, however, must be the consequence of legal relationship arising out of an obligation, the performance of which is a duty under the law and for its breach a remedy is provided.
Bar to Suit
When the parties have entered into an arbitration agreement, they cannot file a suit in a court of law in respect of any matter covered by the agreement; otherwise the very purpose of arbitration will be frustrated. The court will normally not intervene except where so provided by the Act.

What Disputes Cannot be Referred For Arbitration
The following disputes cannot be referred to arbitration:
  1. Insolvency proceedings.
  2. Lunacy proceedings.
  3. Proceedings for appointment of a guardian to a minor.
  4. Question of genuineness or otherwise of a will or matter relating to issue of a probate.
  5. Matters of criminal nature.
  6. Matters concerning Public Charitable Trusts.
  7. Disputes arising from and founded on an illegal contract
Interim Orders by Court
A party may, before or during arbitral proceedings or at any time after the making of the arbitral award but before its enforcement, apply to the court for any of the following matters-
  1. appointment of guardian for a minor or a person of unsound mind for the purposes of arbitral proceedings;
  2. preservation, interim custody or sale of any goods which are the subject matter of the arbitration agreement;
  3. securing the amount in dispute in the arbitration;
  4. detention, preservation or inspection of any property or thing which is the subject matter of the dispute, or to authorize for any of the aforesaid purposes any person to enter upon any land or building in the possession of any party, or authorizing any samples to be taken or any observation to be made, or experiment to be tried, which may be necessary or expedient for obtaining full information or evidence;
  5. interim injunction or the appointment of a receiver; or
  6. such other interim measure of protection as may appear to the court to be just and convenient.
A court has jurisdiction to pass interim orders even before arbitral proceedings commence and before an arbitrator is appointed.

Setting aside an Award

An application for setting aside an arbitral award may be made before the court, by a party within three months of receipt of the award by him. The court may set aside an award on the following grounds:
  1. a party was under some incapacity;
  2. the arbitration agreement is not valid under the law;
  3. the party making the application was not given proper notice of the appointment of an arbitrator or of the arbitral proceedings or was otherwise unable to present his case;
  4. the award deals with a dispute not contemplated by or beyond the scope of the submission to arbitration;
  5. the composition of the arbitral tribunal or the arbitral proceedings was not in accordance with the agreement or with the law;
  6. the subject-matter of the dispute is not capable of settlement by arbitration under the law; or
  7. the arbitral award is in conflict with the public policy of India.


An appeal shall lie before the court, against the following orders-
  1. granting or refusing to grant any interim measure
  2. setting aside or refusing to set aside an arbitral award and
  3. granting or refusing to grant an interim measure of protection.

No second appeal shall lie against the appellate order of the court, except, however, that an appeal may be made to the Supreme Court.
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Public Interest Litigation and procedures in India

Public Interest Litigation

"Public interest Litigation", in simple words, means, litigation filed in a court of law, for the protection of "Public Interest", such as pollution, Terrorism, Road safety, constructional hazards etc.
Public interest litigation is not defined in any statute or in any act. It has been interpreted by judges to consider the intent of public at large. Although, the main and only focus of such litigation is only "Public Interest" there are various areas where a Public Interest Litigation can be filed. For e.g.
  • Violation of basic human rights of the poor
  • Content or conduct of government policy
  • Compel municipal authorities to perform a public duty.
  • Violation of religious rights or other basic fundamental rights.
When can a public interest litigation be filed?
A public interest litigation can be filed only in a case where "Public Interest" at large is effected. Merely because, only one person is effected by state inaction is not a ground for Public interest litigation
These are some of the possible areas where a PUBLIC INTEREST LITIGATION can be filed.
  • Where a factory / industrial unit is causing air pollution, and people nearly are getting effected.
  • Where, in an area / street there are no street lights, causing inconvenience to commuters
  • .Where some "Banquet Hall" plays a loud music, in night causing noise pollution.
  • Where some construction company is cutting down trees, causing environmental pollution.
  • Where poor people, are affected, because of state government's arbitrary decision to impose heavy "tax".
  • For directing the police / Jail authorities to take appropriate decisions in regards to jail reforms, such as segregation of convicts, delay in trial, production of under trial before the court on remand dates.
  • For abolishing child labor, and bonded labor.
  • Where rights of working women are affected by sexual harassment.
  • For keeping a check on corruption and crime involving holders of high political officer.
  • For maintaining Roads, Sewer etc in good conditions.
  • For removal of Big Hoarding and signboard from the busy road to avoid traffic problem.
  • Recently a Public Interest Litigation has been filed, for directing the "Delhi Traffic Police" to stop the method of sending challans to address by post, as it is being misused.

Who Can File a Public Interest Litigation?
  • Earlier it was only a person whose interest was directly affected along with others, whereby his fundamental right is affected who used to file such litigation.
  • Now, the trend has changed, and, any Public-spirited person can file a case (PUBLIC INTEREST LITIGATION) on behalf of a group of person, whose rights are effected.
  • It is not necessary, that person filing a case should have a direct interest in this PUBLIC INTEREST LITIGATION
For e.g. a person in Bombay, can file a PUBLIC INTEREST LITIGATION for, some labor workers being exploited in Madhya Pradesh or as someone filed a PUBLIC INTEREST LITIGATION in supreme court for taking action against Cracker factory in Sivakasi Tamil Nadu, for employing child labor or the case where a standing practicing lawyer filed a PUBLIC INTEREST LITIGATION challenged a government policy to transfer High Court judges and similarly a lawyer filed a PUBLIC INTEREST LITIGATION for release of 80 under trials in a jail, who had spent more number of years in jail, than the period prescribed as punishment for offence, for which they were tried.
It is clear that, any person, can file a PUBLIC INTEREST LITIGATION on behalf of group of affected people. However it will depend on every facts of case, whether it should be allowed or not.

Against Whom a Public Interest Litigation Can be Filed?
  • A PUBLIC INTEREST LITIGATION can be filed only against a State / Central Govt., Municipal Authorities, and not any private party.
  • However "Private party" can be included in the PUBLIC INTEREST LITIGATION as "Respondent", after making concerned state authority, a party.

    For example - If there is a Private factory in Delhi, which is causing pollution, then people living nearly, or any other person can file a PUBLIC INTEREST LITIGATION against:
· Government of Delhi
· State Pollution Control Board, and
· Also against the private factory
  • However, a PUBLIC INTEREST LITIGATION can not be filed against the Private party alone concerned state Govt. /, and state authority has to be made a party.

Procedure to File a Public Interest Litigation
A "Public Interest Litigation", is filed in the same manner, as a writ petition is filed.

In High Court
If a Public Interest Litigation is filed in a High court, then two (2) copies of the petition have to be filed. Also, an advance copy of the petition has to be served on the each respondent, i.e. opposite party, and this proof of service has to be affixed on the petition.

In Supreme Court
If a Public Interest Litigation is filed in the Supreme court, then (4)+(1) (i.e. 5) sets of petition has to be filed opposite party is served, the copy only when notice is issued.

Court Fees
A Court fee of RS. 50, per respondent (i.e. for each number of opposite party, court fees of RS. 50)has to be affixed on the petition.
  • Proceedings, in the PUBLIC INTEREST LITIGATION commence and carry on in the same manner, as other cases.
  • However, in between the proceedings if the judge feels he may appoint a commissioner, to inspect allegations like pollution being caused, trees being cut, sewer problems, etc.
  • After filing of replies, by opposite party, and rejoinder by the petitioner, final hearing takes place, and the judge gives his final decision.

Can a Letter Explaining Certain Facts to Chief Justice be Treated as A Public Interest Litigation
  • In early 90's there have been instances, where judges have treated a post card containing facts, as a PUBLIC INTEREST LITIGATION some of them are :
  • Letter alleging the illegal limestone quarrying which devastated the fragile environment in the Himalayan foothills around Mussoorie, was treated as a PUBLIC INTEREST LITIGATION
  • A journalist complained to the Supreme Court in a letter, that the national coastline was being sullied by unplanned development which violated the central government directive was treated as a PUBLIC INTEREST LITIGATION

The Present Scenario:
In the past, many people have tried to misuse the privilege of PUBLIC INTEREST LITIGATION and thus now the court generally require a detailed narration of facts and complaint, & then decide whether to issue notice and call the opposite party.
  • However as there is no statute laying down rules and regulations for a PUBLIC INTEREST LITIGATION Still the court can treat a letter as a PUBLIC INTEREST LITIGATION
    • However the letter should bring the true & clear facts, and if the matter is really an urgent one, the court can treat it is a PUBLIC INTEREST LITIGATION
    • But still it depends upon facts and circumstances, and court has the entire discretion.
Reliefs available by Public Interest Litigation
There are many kinds of remedies, which can be given in a PUBLIC INTEREST LITIGATION, to secure the public interest, at large. They are:

Interim Measures
The court can afford an early interim measure to protect the public interest till the final order for example:
  • Release of under trial on personal bonds ordering release of all under trial who have been imprisoned for longer time, than the punishment period, free legal aid to the prisoners, imposing an affirmative duty on magistrates to inform under trial prisoners of their right to bail and legal aid. Or
  • Closure of Industrial plant emitting poisonous gas, setting up victim compensation scheme, ordering the plaint reopening subject to extensive directions etc. Or
  • Prohibiting cutting of trees or making provisions for discharge of sewage, till the disposal of final petition.
Relief in most of the PUBLIC INTEREST LITIGATION cases in the Supreme Court is obtained through interim orders.

Appointing a Committee
  • The court may appoint a committee, or commissioner to look into the matter, and submit its report.
  • Such committee or commissioner may also be given power to take cognizance of grievances and settle it right in the public intent.
Final Orders
The court may also give final orders by way of direction to comply within a stipulated time.

Can a Writ Petition be Treated as a Public Interest Litigation?
Yes, a writ petition filed by the aggrieved person, whether on behalf of group or together with group can be treated as a PUBLIC INTEREST LITIGATION however,
  • The writ petition should involve a question, which affects public at large or group of people, and not a single individual.
  • Only the effected /Aggrieved person can file a writ petition.
  • There should be a specific prayer, asking the court to direct the state Authorities to take note of the complaint /allegation.

Public Interest Litigation in High Court or Supreme Court

  • Both the High court and supreme court have the power to entertain a PUBLIC INTEREST LITIGATION
  • Since there are no statutes or rules, there cannot be a specific difference, as to which court will have jurisdiction on the PUBLIC INTEREST LITIGATION
  • It will purely and solely depend on the "Nature of the case", if the question involves only a small group of people being effected by action of State authority, the PUBLIC INTEREST LITIGATION can be filed in high court. For e.g. if there is a sewage problem in a locality effecting 50 families, the PUBLIC INTEREST LITIGATION can be filed in High court.
  • If a large section of people is effected whether by State Government or Central Government, PUBLIC INTEREST LITIGATION can be filed in Supreme Court For e.g. placing a ban on adult movies, prohibition industrial unit from causing pollution etc.
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